Invoice organisation
We build searchable invoice records, data extraction and a review process, tailored to your invoicing tools, accounting preparation and approval workflow.
Custom development · Office automation · On-premise AI
Less manual admin. Automation built for your business.
Invoice organisation, contract records, email drafts and recurring office tasks — automated around your workflow and existing systems. With AI running on your own hardware where needed. Tell us which task keeps taking up your time: we will propose a specific solution and provide a quote.
You won't be writing to a chatbot. You'll be writing to us.
For us, AI is a tool, not a customer service desk. When you write to us, a person reads it and a person answers. The AI takes on the monotonous, time-consuming work that used to be done by hand at your company.
- A person answers. Your enquiries and the meetings are handled by us, not by an assistant bot.
- The AI does the work. Data entry, summarising, classification, reporting — whatever a machine can do, a machine does.
- The responsibility stays with us. We don't hand design, decisions or bug fixing over to the model.
Services
Which task takes up your time?
These are examples of tasks we can build a custom solution for. We start with your documents, workflow and existing tools, and agree the scope and price before development begins.
Contract management
Keep partners, expiry dates and notice periods in one place. We build custom records and reminders, with review of extracted data and access to the source document.
Email assistance
Email sorting, summaries, task lists and reply drafts. We tailor the assistant to your email system and internal rules; a team member approves replies before they are sent.
More development services
Process automation
Quote requests, invoicing, reports, e-mail, CRM, spreadsheets. What used to be manual copying and remembering now runs by itself — and leaves a trace.
AI system with an on-premise model
If the data is sensitive, there's no need to send it anywhere. The model goes onto your server or a dedicated machine — documents, quotes and customer data stay inside the company.
Websites and web systems
Company site, customer portal, internal interface. Fast, searchable, maintainable — and AI helps with filling in the content and with translating it.
Custom software for every platform
Windows, macOS, Linux, Android and Raspberry Pi. Kiosk, measurement collector, display controller, internal admin tool — custom doesn't have to mean unaffordable.
UI and UX design
With us, design is the beginning of a project, not the end of it. A system isn't good because it works; it's good because your colleagues actually use it instead of working around it.
Integration and operation
Connecting existing systems, taking over half-finished development, long-term support. We don't disappear after handover — that's the basis of this profession.
AI models
On-premise model or online AI? We build for both.
This decision determines where your data ends up, what the system costs and what it will be capable of. It's worth seeing the difference clearly — and we help with that too.
Runs on site
On-premise AI model
The language model runs on your own machine, server or NAS. There's no external provider and no document sent to the internet.
- The data never leaves your network. For contracts, payroll documents, customer data or production drawings this is often not a matter of comfort but a requirement.
- On-premise operation. Running the model locally avoids cloud token fees. We also account for hardware, electricity, maintenance and the chosen model’s licence terms.
- It works without internet. Usable in a plant, on a closed network or at a remote site.
- Hardware and model matched to the task. We check accuracy and speed using your sample documents and establish where human review is needed.
Runs in the cloud
Online AI model
The task is handled by an external provider's model, over the internet. This is how most of the well-known AI services work.
- The most capable models. For complex comprehension, translation and creative work these are the best today.
- No hardware cost. It can go live within days, with a low barrier to entry.
- The data goes out to the provider. So with sensitive documents you have to think through what may be sent and what may not.
- Usage-based pricing. The cost grows with the volume, and the provider's terms can change.
Often the right answer is a mix of the two:
confidential material stays on site, while a cloud model works on public content. We build both — and it runs on whatever you need it to run on:
- Windows
- macOS
- Linux
- Android
- Raspberry Pi
- Web interface
How we work
Four steps, no surprises
You don't have to know in advance what you want. It's enough to know what's bothering you.
A conversation
Free of charge, and it lasts as long as it needs to. You tell us what the task is or where you're stuck. If we can't help, we'll say so — and if we can recommend someone else, we'll say that too.
Plan and price
You get a written proposal: what will be built, how long it takes, what it costs. Not an hourly guess, but a committed budget.
Development in stages
Not months of silence. We work in short stages, and at the end of every stage there's something you can try out.
Handover and support
Training, documentation and source code handover. Monthly support, maintenance and further development are available with a separately agreed scope and fee.
Examples
What does this look like in practice?
Explore a few examples of our previous work — scroll sideways. These references show the kinds of problems we have solved. Your system will be designed around your own requirements.
Doc.Sheet — a custom client project
Doc.Sheet is a contract and invoice system built for a specific company, with on-premise AI processing. It is shown as a reference project and is not sold as a ready-made product. For each new client, we build a custom system around their own workflows.
Complex software for every operating system
Display management with a web interface and player apps for Android, Windows, macOS and Raspberry Pi. Even fifty screens can be driven from one place, in sync, or split across a single shared image. We built this one under the name Cliora.
Customer portal with a ticket system
A closed portal where every report becomes its own case, and the customer and the service team talk in the same thread — instead of hunting through e-mails. You can sign in with a password or by scanning the QR sticker on the device. Accounts are created by invitation, not by public sign-up. This one is the customer portal of kapcsolva.hu.
Graphics, UI and UX
Brand identity, interface design, campaigns, product visualisation. We can present anything so that it's comfortable to use and looks good as well — and that decides whether your colleagues will really use the system or work around it.
About us
A team that picks up the phone.
No three weeks before someone gets back to you, and no account manager passing the question on. The people you talk to are the people working on the project.
At AI-Soft, designers and developers work side by side: web systems, custom software, automation and interface design. Our own products grew out of that too — out of the real problems of real companies, not out of market research.
We work best with small and medium-sized companies, because that's where the result shows soonest: a good piece of automation gives back several hours a week, and you feel it by the second week.
20+years of design and development experience behind the team
5supported platforms for custom software
2directions: on-premise and cloud AI models
Tamás Kocsis
founder · managing director
“The best system is the one nobody works around. That's why, for us, usability is the beginning of a project rather than the end of it.”
Frequently asked questions
What people usually ask first
Do you provide a ready-made product or a custom solution?
We build a custom solution around your workflows. We can start with one task and expand later. Doc.Sheet is a reference project built for a specific company, not a product available for purchase.
How much does a project like this cost?
A smaller piece of automation is typically a few days' work; a custom system is measured in weeks. After the first conversation you get a written quote with a fixed budget, so the final sum doesn't come as a surprise. If the task isn't worth developing, we'll say so — sometimes a properly configured existing tool is the cheaper answer.
What's the difference between an on-premise and an online AI model?
An on-premise model runs on your own hardware; an online model uses an external service. We clarify which data stays local, what hardware is needed and the expected running costs. We choose based on the task and sample materials. See AI models for details.
Will I be corresponding with an AI if I write to you?
No. A person answers your enquiry, and it's us on the other side of the table at meetings too. The AI helps with the work — data entry, summarising, reporting — not with the customer relationship.
Is our company too small for this?
Most likely not. The effect is most visible at smaller companies, because there one person does five different jobs. If there are a few hours a week of manual data copying, invoice entry or quote writing, it's already worth looking for a solution.
What if somebody else takes it over later?
You get the source code and the documentation, and the system runs on your own infrastructure. We don't build solutions that can only be operated through us — that's security for you and fair business for us.
We have an existing system we don't want to replace.
You don't have to. Most tasks can be solved alongside your current invoicing, CRM or spreadsheet system, through integration. The goal isn't replacement — it's getting your existing tools to finally talk to each other.
How long before something is up and running?
We answer enquiries within one working day. A shorter piece of automation can typically go live within one or two weeks; with a larger custom system the first version you can try out is usually ready within a few weeks.
Contact
Let’s discuss what you would like to simplify.
Tell us what you currently do manually, which tools you use and roughly how much time the task takes. The initial discussion is free. We reply within one business day, then prepare a custom proposal and quote based on our discussion.
Let’s start with one recurring task.
The first conversation is free and commits you to nothing. It lasts as long as the task needs. The worst that can happen is that you find out the task has a simpler solution.